SMCC Safety Minute - Black Ice - January 20, 2022

When recent rain or snowmelt comes into contact with freezing temperatures, black ice can form — and you might not even see it. And while black ice is more prevalent at night, it can often stick around for the morning commute.

Black ice can also slip you up while walking.  Remember to look ahead as you walk, move slowly and watch for ice on untreated walkways, shaded paths, between parked cars and curbs.  Alter your walking path before you encounter ice OR walk like a penguin to get you through a slippery situation. 

Near Miss Report

A near miss is an incident in which no property was damaged and no personal injury sustained, but given a slight shift in time or position, damage and/or injury could easily have occurred.

Examples include a gas leak or fire atop a stove. 

Such incidents need to be reported immediately to Human Resources so that an investigation can be conducted.

Student or Visitor Accident/Injury

This form is to document a student or visitor accident or injury while on campus.

The Instructor of a student injured in the learning environment must provide observations on this form prior to submission to the Security Office. 

Full details are on page 2 of the form.

Office Ergonomics

OUCH - is sitting at the computer all day causing you aches and pains??


Take a few minutes to stop the pain by reviewing these tips for improving computer comfort.

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This presentation is for reference only.  VDT training is required of SMCC staff who utilize a computer 4 hours or more each day excluding breaks. SMCC uses the online Vector LMS program for Safety and HR Training

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Take a quick stretch break to keep aches and pains away

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Safety Minutes

SMCC Safety Minutes are brief pointers geared toward different topics of interest to employees. 

Resources for Home

Click here to find out!

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Learn about stormwater impacts on our environment and your community. 

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Brought to you by the Northern New England Poison Control Center

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Safety Data Sheets

Accessing Safety Data Sheet (SDS) for the chemicals you work with has never been easier.  Faculty, staff, and students can retrieve SDS information for chemicals used at SMCC with a few clicks of a mouse. Better yet, you can review SDSs in a specific building or workspace.  First time users should check out the MSDS OnLine Quick Start Guide below.

Click here to access MSDS Online 

Environmental & Safety Policies

SMCC strives to provide a place of employment that is free from recognized hazards that are likely to cause death or physical harm to employees, or damage to the environment.


The procedures, rights, expectations and obligations detailed within the Environmental & Occupational Safety Compliance Statement apply to all SMCC employee’s including: staff, faculty (adjunct and full-time), and work-study students. The obligations are considered a condition of employment. 


Please read the full statement

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Southern Maine Community College (SMCC) faculty, staff and students deserve a safe educational environment. By integrating safety into the learning environment, we prepare students to identify and follow safety procedures in their future careers.  

A campus with a strong safety culture promotes confidence within the learning environment. It is the policy of SMCC to help students acquire the skills necessary to incorporate good safety practices into their topic(s) of study.

With the department chair overseeing implementation, instructors will identify potential safety hazards and establish appropriate procedures for each hazard, including use of appropriate personal protective equipment (PPE). Instructors will demonstrate and model safe behavior and integrate safety training into lesson plans and syllabi so students understand and observe the safety practices.   

Please read the full statement

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Staff Training

The Training Matrix by Position highlights initial and annual recurrent employee training. The courses are applicable to all employees of SMCC including student workers. 

New-hire employees shall complete training within 15 days of hire and/or before performing an applicable task whichever comes first (e.g. must have PPE training before the employee can don PPE). Click here for a direct link to Vector LMS

The Training Matrix by Position highlights initial and annual recurrent training employees receive. Courses are applicable to all employees of SMCC including student workers.

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The Vector LMS platform will provide SMCC Faculty, Staff and Student Workers with access to a wide assortment of Safety Training.  


Not familiar with Vector LMS?  Check out the Quick Start guide to get up and running!  


CLICK HERE FOR a direct link to Vector LMS 

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Here is an example of the email employees will receive to notify them of training due in Vector LMS. 

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Accident Investigation Plan

Southern Maine Community College (SMCC) strives to provide a safe work place and has prepared a Workplace Accident Investigation Plan. The plan works in conjunction with the Employee Injury/Illness Management Policy Procedure and the Student & Visitor Accident Reporting Procedure to identify, report, and mitigate unsafe conditions on campus. 

Aeroclave **Archived**

This SOP is intended for select SMCC staff who have been trained to utilize the AeroClave Room Decontamination System and associated VitalOxide solution.

The Maine State of Emergency for COVID-19 has ended. SMCC may not utilize the Aeroclave again until designated staff are certified by the ME Board of Pesticide Control.

Bloodborne Pathogens- Exposure Control Plan

OSHA's Bloodborne Pathogens Standard (29 CFR 1910.1030) is designed to protect workers from the hazards associated with bloodborne pathogens. Bloodborne Pathogens (BBP) and Other Potentially Infectious Materials (OPIM) are a set of defined  pathogenic microorganisms present in human blood, bodily fluids and unfixed tissue or organs that can cause disease in humans.


Cart Safety & Training

Any employee, including a student worker, who drives a motorized cart (aka golf or utility cart) must complete training before using the vehicle. 

Training includes completion of the Vector LMS Utility Cart Safety presentation, hands on driving and a documented skill test. Contact EH&S to set up the Vector LMS course. 

All additional course materials are listed below. 

To be signed by the Cart Operator and Supervisor


A signed copy must be sent to the EH&S Coordinator 

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Each Cart Operator must complete a Performance Test


A signed copy of the Performance Test, signed by the Evaluator, must be sent to the EH&S Coordinator 

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Chemical Hygiene Plan

The Chemical Hygiene Plan applies to faculty, staff and work-study students who may come into contact with chemicals during laboratory activities. SMCC has established general safe operating procedures for the Sciences and Composite Lab.

Confined Spaces

This policy explains confined spaces vs. permit-required confined spaces and details staff responsibilities.  SMCC employees will not enter permit required confined spaces.

Fire Prevention and Emergency Action Plan

Southern Maine Community College is committed to minimizing the threat of fire to persons and property. This document spells out employee procedures when responding to fires and serves to reduce the risk of fires.  

Hazard Communication Plan

OSHA requires that employers afford their employees a safe work environment and provide a Hazard Communication Program.  This program addresses potential risks that are associated with chemicals in the work place.

Employees have a right to know and understand what these risks are.  All products we use at the college are safe if used correctly.  

If any Department Chair, Professor, Faculty or Staff member wishes to introduce a new chemical on the campus, it will be necessary to fill out the attached form and follow the directions prior to ordering the chemical. We must have knowledge of all hazardous chemicals on the campus and log them in the SDS on-line library.

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Ladder Safety

Any SMCC Department, which possesses one or more ladders, will perform an annual, documented inspection on a designated form. Inspection forms will be retained within the Department and a completed “Ladder Inspected” sticker placed on each ladder for quick confirmation. Form and stickers available from EH&S Coordinator at 207.741.5932.

Lock Out Tag Out

Southern Maine Community College developed this Lockout/Tagout (LOTO) Program to protect employees from injuries while servicing and maintaining equipment. The program establishes requirements for hazardous energy control to ensure that machines and equipment are isolated from all potentially hazardous energy sources whenever servicing or maintaining activities are in progress. This program follows OSHA’s Hazard requirements outlined in the Code of Federal Regulations at 29 CFR 1910.147.

N-95 Respiratory Protection Program

The purpose of this program is to ensure that employees of Southern Maine Community College (SMCC) required to wear respiratory protection as a condition of their employment are protected from respiratory hazards through the proper use of respirators. The provisions of the OSHA Respiratory Protection Program, 29 CFR 1910.134 apply and includes guidance on the Volunteer Use of Filtering Facepiece Respirators.  


This document describes how SMCC will meet the MS4 Permit Requirements

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This Operation and Maintenance Plan (O&M Plan) is designed to support SMCC's MS4 Stormwater Permit.  


Faculty, staff, contracted service providers and student workers may have responsibilities across multiple sections of this O&M Plan. 

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It is Southern Maine Community College’s procedure that discharges to storm drains and other conveyances of the college stormwater collection system are not permitted or to be minimized depending upon the nature of the potential discharge.

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Spill Prevention Control & Countermeasures

Southern Maine Community College requires a SPCC plan because we have an accumulative total of more than 10,000 gallons of oil product on site that is contained in 55 gallon drums or greater.

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Air Permit

Filed November 2012 - Renews November 2022

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Welcome to the Environmental, Health & Safety Portal

Sorry you had to scroll all the way down to the bottom to read this.  There is a lot of valuable information to share with SMCC Employees and it is tough deciding how to fill the prime real-estate.

My name is Jennifer Otenti and I’m YOUR Environmental, Health & Safety Coordinator.  My desk is in the Fort Building with the Security Office.  Call 207.741.5932, email, or stop by. 

No Safety Question or Concern is unimportant, silly or lame.  While you should always bring immediate safety concerns to your Supervisor, you can call upon the EH&S Coordinator for support.

Have a suggestion for improving Safety in our workplace?  I’d love to hear it! 

Workplace injuries or illnesses should be reported ASAP by notifying your Supervisor and Human Resources (Fill out the Employee First Report of Injury form above).  When left unreported and untreated, injuries can worsen with time. What started off as a minor, easy to heal sprained ankle could turn into a significant injury involving lost work days, multiple Dr visits and lots of discomfort. 

You work to live – not live to work.  Go home safely each day.

Reporting Safety Issues or Concerns

Did you know that at SMCC we investigate any unsafe conditions that are reported? This is a big campus and some people are more familiar with buildings and walkways than others so if you notice that a handrail is loose, if you trip on an uneven floor or if you notice snow falling onto a walkway...send that information on to the EH&S office. Our goal is to prevent accidents and injuries from occurring.


Stormwater and Campus Pollution Prevention

Did you know that SMCC has a permit, issued by the Maine Department of Environmental Protection, for discharging stormwater into the Casco Bay?  Each and every storm drain on campus flows directly onto Willard Beach and/or the Casco Bay – the water is not treated.  Trash, chemicals, rubber gloves, leaves, pet waste – if any of this gets into the storm drains it goes right out into the of the Gulf of Maine. SMCC's MS4 stormwater permit requires the college to minimize, to the fullest extent possible, pollution from flowing into our stormdrains. 

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The EH&S Department is working to increase stormwater awareness on campus. SMCC is part of a partnership of communities and organizations that make up the Interlocal Stormwater Working Group or ISWG. Together this group offers educational outreach, training and resources to communities on stormwater management issues. Each group member works internally to implement best management practices to improve stormwater management.

As part of the campus community you can do your part by picking up waste when you see it and notifying EHS or Campus Security when you see oil spills in the parking lot, clogged stormdrain covers, unusual odors or spills. Another big stormwater pollutant that occurs on campus is associated with pet waste, so if you see someone that does not pick-up after their dog, let Campus Security know! There are pet waste stations near the lighthouse and the dining hall. Help us keep our campus clean!Uploaded image